Privacy Policy

If you are a user with general public and anonymous access the Ultimate Civilian web site does not store or capture personal information but merely logs the user's IP address that is automatically recognised by the web server. We do not use cookies for collecting user information and we will not collect any information about you except that required for system administration of our web server.

Data Protection
Ultimate Civilian is a privacy conscious organisation and is strongly committed to your right to privacy.

Ultimate Civilian will not collect personal information unless it is necessary for one or more of our functions. We believe that those who record and process personal information must be open about how the information is used and must follow the principles of ‘good information handling’. Personal data must be

    Fairly and lawfully processed
    Processed for limited purposes
    Adequate, relevant and not excessive
    Not kept for longer than is necessary
    Processed in line with your rights
    Personal data will not be transferred unless that country provides an adequate level of protection

Information may be collected:

    applying, reapplying and during Registration processes
    acceptance for inclusion on a mailing list or database
    for internal research, surveys or monitoring purposes
    by entering into email or telephone correspondence with an employee of Ultimate Civilian
    through obtaining information for HR records
    at the time of making purchases

All personally identifiable information provided to Ultimate Civilian is processed in accordance with the principles of standard data protection legislation for the purposes of:

     processing payment
    direct marketing of the Ultimate Civilian product and services and possible related products and services

The information will be collected lawfully and fairly, and not in an unreasonably intrusive way. We will insofar as reasonably possible collect the information from the individual or organisation. We aim to collect the minimum information possible. If you believe in any way that Ultimate Civilian is not processing your personal data in accordance with these principles, please email us

Use and Disclosure
It is Ultimate Civilian policy to only disclose information to third parties if explicitly required to do so by law.
Ultimate Civilian will obtain your consent before passing on any information to any third parties.
Ultimate Civilian does not collect or compile personally identifying information for dissemination or sale to external parties for marketing purposes.

We will not use or disclose personal information about our clients other than for the purpose stated at the time of collection. Where we use the information for direct marketing purposes we will ensure that it is not sensitive information and that the Associate has the opportunity to suppress their information from marketing campaigns at no charge.

Data Quality
Ultimate Civilian will reasonably ensure that the personal information we collect, use or disclose is accurate, complete and up to date. When the information is no longer needed, we will take reasonable steps to destroy personal information.

Data Security
Reasonable steps are taken to protect the personal information we hold from misuse and loss, and from unauthorised access, modification or disclosure.

Access and Correction
Associates can request access to their personal information that we keep on record. If the client believes that any information is incorrect or out of date, they may ask us to correct it. Written consent for disclosure of information is required to be sent to Ultimate Civilian by the individual to access personal information and may not be otherwise disclosed without the individuals written consent. There is no fee for requesting access to Associates information, however we may charge for reasonable cost of processing the request.

Accuracy is set to 20-30m this assists in battery life

Complaints Procedure
If the Associate has any complaint in relation to the handling of their personal information, please email Head Office at

Trans-Border Data Flows
Ultimate Civilian will only transfer personal information about an individual to a foreign country with less privacy protection in specified circumstances. It is our policy not to transfer sensitive or personal information to countries with a lower level of privacy protection.
Services which identify individuals and which are available to non-subscribers via our website are limited to data regarding individuals, companies and businesses and widely available information sources.

Contact Information
If individuals have any questions or suggestions regarding our Privacy Statement, please email Head Office,